I signed in but I don’t see any grants. When will I have access to my current grants?
Only a few grant programs have been implemented in the system. Please contact your grant monitor for additional guidance.
Grant Tracking
If a new person takes over the reporting duties will the agency’s previous submissions show up in that new persons dashboard?
If the person is associated with the grant they will have access to all management capabilities. However, closed grants will not be available unless the new person was added to the grant.
Is there an example letter for the County Manager to delegate grant signature authorization to our Director of Finance?
Please contact your grant monitor for additional guidance or send this question to OGMSsupport@dcjs.virginia.gov
Once I submitted the Request for Funds and Financial Reports in GMIS they had to be approved by my Finance Director. Will that still need to be done or is that now eliminated?
That is an internal process decision. If the locality wants the Finance Officer to review the requests and approve before its submitted then that is their decision. The business flow of a person entering the request and sending for the finance officer to approve no longer exists in OGMS.
So unless we've heard directly from our grant monitor, we should continue to submit our progress reports in GMIS for the next quarter?
Yes, unless told otherwise by your grant monitor or your grant is one of the following:
- CCCA/PSA-Community Corrections & Pretrial Services Expansion Grants – Start Date 1/1/2021
- PAPIS Pre-Release and Post-Incarceration Services Expansion Grants – Start Date 1/1/2021
- VSTOP-Violence Against Women Grants – Start Date 1/1/2021
- SASP-Sexual Assault Services Program Grants – Start Date 1/1/2021.
Is the grantee the locality?
The Grantee is the organization, which could be a locality. The grantee is the initial recipient of the funds from DCJS who signs the statement of grant award.
Are we required to provide invoices to DCJS when preparing the claim?
At this time, supporting documentation of expenditures is not required for all programs. Any questions regarding your specific project or grant program can be sent to your grant monitor.
If we have an Office Supply invoice for 30 different items and a Supply Room invoice for 20 items, do we enter each invoice as a separate item for a total of 2 entries or will we have to enter all 50 items individually?
For additional guidance on reporting detail of expenditures, please refer to the OGMS Training & Resources page and/or contact your Grant Monitor.
Do we break down personnel expenses every quarter per employee instead of the total personnel spent on the grant like we did in GMIS?
Yes, the Detail of Expenditure form is asking for a line by line expense report. You can contact your grant monitor for additional guidance.