Once I completed a claim can I print the report?
Yes, the print feature will show up when you preview the claim.
Grant Tracking
Is the "claim" for reimbursement the same as "drawing down funds"?
The Claims process will include the financial report and request for funds that you are used to in GMIS. A terminology crosswalk is located at https://www.dcjs.virginia.gov/grants/ogms-training-resources
Do we have an expected timeframe for program-specific training?
Programs will be scheduling their own specific training sessions. We do not have anticipated dates at this time. Check with your grant monitor for additional information.
How frequently will DCJS send out alerts until a report is submitted?
The frequency may depend on the specific grant program.
Is the Program Coordinator the same as our current Grant Monitor?
No, the program coordinator is the DCJS staff that coordinates the funding opportunity (grant program). Your grant monitor is the assigned person to assist you with your grants, monitor compliance, and provide training and technical assistance. Under some grant programs, these may be the same DCJS staff person.
What is meant by 3 months activities?
One quarter = 3 months
Can the font be changed in the fields?
No, the font entered can't be changed.
If I withdraw a status report, will I need to resubmit the report over again?
Check with your grant monitor on using the "withdraw" function before you use it. However, If you withdraw a report you would have to start a brand new one. You would withdraw if it was invalid or not needed.
Will you be allowed to submit a report after the due date? Will you need to get prior approval to submit the report late?
Yes, you can still submit the report. If you anticipate submitting a late status report, you will need to reach out to your grant monitor for instructions and complete a reporting extension contract amendment.
Can we set up specific reminders to come to us directly, rather than a generic main county email?
The system will use the email address you provided during registration. The email address should be assigned to a staff person who has access to view important correspondence regarding your grant. Alerts are system generated and will be sent to all contacts on the grant.